Privacy Policy

Lyvable Talent (“Lyvable,” “we,” “us,” or “our”) respects your privacy and is committed to protecting your personal information. Lyvable Talent is operated by Lyvable Health Group Corp.

This Privacy Policy explains how we collect, use, disclose, store, and protect information when you access or use Lyvable Talent websites, applications, software, integrations, artificial intelligence features, applicant tracking tools, candidate marketplace, credential management tools, and related services (collectively, the “Services”).

This Policy applies to Job Seekers, Candidates, Employers, recruiters, administrators, and other individuals who access or interact with the Services.

Depending on how Lyvable Talent is used, Lyvable may act as either a Controller or Processor of Personal Data.

When you create a Lyvable Talent account, maintain a Candidate Profile, interact directly with Lyvable, or use features provided directly by us, Lyvable may determine the purposes and means of processing and therefore act as a Controller.

When an Employer uses Lyvable Talent to collect, manage, store, or process candidate information through its recruiting processes, Lyvable may process that information on behalf of the Employer and act as a Processor or Service Provider.

In those circumstances, the Employer controls the relevant data and its processing may also be governed by the Employer’s privacy policies and our Data Processing Agreement with that Employer.

Depending on how you use Lyvable Talent, we may collect the following categories of information:

Account Information

Name, email address, telephone number, username, authentication information, organization, account permissions, preferences, and account activity.

Candidate and Profile Information

Resumes, employment history, education, skills, professional qualifications, job preferences, availability, compensation preferences, location, and other information you choose to include in your profile.

Application Information

Job applications, resumes, cover letters, screening responses, application status, interview information, communications, employer feedback, and other information associated with the recruiting process.

Credential Information

Professional licenses, certifications, training records, expiration dates, credential numbers, uploaded documentation, verification status, and other professional credential information.

Employer Information

Company name, business contact information, recruiter information, job postings, hiring requirements, candidate notes, screening criteria, recruiting activity, and account administration information.

Communications

Messages, emails, notifications, interview communications, support requests, chatbot interactions, and other communications sent or received through the Services.

Scheduling Information

Interview availability, scheduled interviews, calendar events, reminders, and information obtained through calendar integrations authorized by you.

Device and Usage Information

IP address, browser type, operating system, device identifiers, login information, pages viewed, actions performed, timestamps, diagnostic information, and other information regarding interaction with the Services.

Payment Information

Where paid Services are used, we or our payment processors may collect billing information and information necessary to process payments.

Lyvable Talent does not need to store full payment-card numbers where payments are processed by authorized third-party payment processors.

We may use Personal Data to:

• create and manage accounts;
• provide and operate the Services;
• facilitate job searches and applications;
• connect Candidates with Employers;
• operate applicant tracking and recruiting workflows;
• enable Employers to manage Candidates;
• facilitate interviews and scheduling;
• manage and track professional credentials;
• provide search and matching functionality;
• generate recruiting analytics;
• provide customer support;
• process payments;
• prevent fraud, abuse, spam, and security threats;
• maintain and improve the Services;
• comply with legal obligations;
• enforce our Terms of Service; and
• develop and provide AI-assisted functionality.

Lyvable Talent may allow Candidates to control whether their profiles are discoverable by Employers.

If you make your profile searchable or visible to Employers, information contained in your profile may be displayed to Employers using Lyvable Talent.

If your profile is private, Lyvable Talent will generally share your Candidate information with an Employer when you choose to apply for a position or otherwise authorize the sharing.

Once Personal Data has been provided to an Employer, that Employer may independently control and process the information according to its own privacy practices and applicable law.

When you apply for a position through Lyvable Talent, we may transmit your application and related information to the relevant Employer.

This information may include your resume, profile information, contact information, screening responses, credentials, application materials, and other information you submit during the application process.

Employers are responsible for their use of Candidate information after receiving it.

Lyvable Talent may use artificial intelligence and machine-learning technologies to provide features such as:

• candidate matching;
• Candidate summaries;
• job-description assistance;
• recruiting recommendations;
• search and sourcing assistance;
• communication drafting;
• application analysis;
• screening assistance;
• credential analysis;
• recruiting analytics; and
• workflow automation.

These features may process Candidate profiles, resumes, job descriptions, application information, Employer criteria, communications, and other information necessary to provide the requested functionality.

AI-generated information may be inaccurate or incomplete and should be reviewed by Users before being relied upon.

Lyvable Talent does not make final employment decisions on behalf of Employers.

Employers remain responsible for hiring, rejection, promotion, termination, compensation, and other employment decisions.

Lyvable Talent may use third-party AI providers to provide certain AI functionality. Where Personal Data is processed by such providers on our behalf, we require appropriate contractual and data-protection safeguards.

Lyvable Talent may use automated systems to analyze Candidate and Employer information and identify potentially relevant employment opportunities or Candidates.

Automated processing may consider information such as skills, experience, education, credentials, location, availability, job requirements, and other relevant information.

Matching, rankings, summaries, recommendations, or scores are intended to assist Users and do not guarantee Candidate suitability, employment, interviews, or hiring outcomes.

Where required by applicable law, Users may have rights relating to automated processing or profiling.

We may share Personal Data with:

Employers

Candidate information may be shared with Employers when Candidates apply for jobs, make their profiles available to Employers, or otherwise authorize such sharing.

Service Providers

We may use service providers for cloud hosting, data storage, communications, analytics, cybersecurity, authentication, payment processing, customer support, AI services, credential verification, and other functions necessary to operate Lyvable Talent.

Service providers are authorized to process Personal Data only as necessary to provide their services to us, subject to appropriate contractual obligations.

Integrations

When you connect Lyvable Talent with an ATS, HRIS, calendar, email provider, payroll system, credential-verification service, or other third-party platform, information may be exchanged between Lyvable Talent and that service as necessary to provide the integration you requested.

Legal and Safety Purposes

We may disclose information when reasonably necessary to comply with law, regulation, subpoena, court order, governmental request, or other legal process, or to protect Lyvable Talent, our Users, or others from fraud, security threats, illegal activity, or harm.

Business Transactions

Information may be transferred in connection with a merger, acquisition, financing, reorganization, sale of assets, bankruptcy, or similar corporate transaction.

We retain Personal Data for as long as reasonably necessary to provide the Services, fulfill the purposes described in this Privacy Policy, comply with contractual and legal obligations, resolve disputes, prevent fraud, and enforce our agreements.

Retention periods may vary depending on the type of information and how Lyvable Talent is processing it.

Where Lyvable Talent acts as a Processor on behalf of an Employer, Candidate information may be retained according to the Employer’s instructions, contractual requirements, and applicable law.

When Personal Data is no longer required, we may delete, anonymize, or aggregate it.

Lyvable Talent uses reasonable administrative, technical, and organizational safeguards designed to protect Personal Data against unauthorized access, loss, misuse, alteration, or disclosure.

These measures may include encryption, access controls, authentication controls, monitoring, logging, backups, vulnerability management, and other security practices appropriate to the nature of the information processed.

However, no internet-based service or electronic storage system can guarantee absolute security.

Users are responsible for maintaining the confidentiality and security of their account credentials.

Lyvable Talent may use cookies and similar technologies to:

• authenticate Users;
• maintain sessions;
• remember preferences;
• secure accounts;
• detect fraud;
• understand how the Services are used;
• measure performance; and
• improve functionality and user experience.

Where required by law, Users will be provided with appropriate choices regarding non-essential cookies.

Additional information may be provided in a separate Cookie Policy.

Depending on your location, you may have the right to:

• access Personal Data we maintain about you;
• obtain a copy of your Personal Data;
• correct inaccurate information;
• request deletion of Personal Data;
• restrict certain processing;
• object to certain processing;
• withdraw consent;
• opt out of certain data sharing or targeted advertising;
• request portability of your information; and
• exercise rights relating to certain automated processing or profiling.

These rights may vary depending on applicable law and may be subject to legal exceptions.

We may need to verify your identity before completing a privacy request.

Residents of certain U.S. states may have additional rights under applicable state privacy laws.

Depending on the applicable law, these may include rights to access, correct, delete, or obtain Personal Data and to opt out of certain forms of sale, sharing, targeted advertising, or profiling.

Lyvable Talent will not discriminate against Users for exercising applicable privacy rights.

Authorized agents may submit requests where permitted by law and subject to appropriate verification.

Lyvable Talent does not require Users to provide sensitive Personal Data unless necessary for a particular feature or legally permitted purpose.

Where Lyvable Talent processes sensitive Personal Data, we will do so in accordance with applicable law and obtain consent where required.

Users should avoid uploading sensitive information that is unnecessary for recruiting or employment purposes.

The Services are not intended to store protected health information (PHI). Please do not submit information about the patients or clients of any ABA or healthcare provider, including information about children receiving services. If we become aware of such information, we may delete it.

The Services are intended for individuals 18 years of age or older. We do not knowingly collect Personal Data from individuals under 18.

If we learn that Personal Data has been collected from an individual who does not meet applicable age requirements, we may delete the information and restrict or terminate the associated account.

Lyvable Talent and its service providers may process Personal Data in countries other than the country where the information was originally collected.

Where applicable law requires safeguards for international transfers, Lyvable Talent will use appropriate legal mechanisms designed to protect Personal Data.

The Services may contain links to or integrations with third-party websites, applications, and services.

Lyvable Talent is not responsible for the privacy practices of independent third parties.

Users should review the privacy policies of third-party services before providing Personal Data to them.

Where permitted by law, Lyvable Talent may send Users information regarding products, features, services, jobs, Candidates, or other relevant opportunities.

Users may unsubscribe from marketing communications using the unsubscribe mechanism provided in the communication or through available account settings.

Transactional, administrative, security, or service-related communications may still be sent where necessary.

We may update this Privacy Policy from time to time to reflect changes to our Services, technology, legal requirements, or business practices.

When material changes are made, we will provide reasonable notice as required by applicable law.

The effective date of the current Privacy Policy will appear at the top of this document.

If you have questions about this Privacy Policy or wish to exercise your privacy rights, contact Lyvable Health Group Corp at contact@lyvabletalent.com.